Welcome to your secure National Employment Record

National Employment Record

Terms & Conditions of Service

 

Welcome to your personal National Employment Record (NER). The purpose of the NER is to facilitate NCHDs to rotate between participating employers within the HSE/Voluntary Hospitals/Section 38/39 Agencies and Private Hospitals who employ NCHDs on training schemes, without the requirement for repetition of pre-employment paperwork. Your NER will only be visible to your current employer’s HR Department or equivalent (hereafter known as the employer's HR Department), your future employer’s HR Department when you have been matched to your next rotation and the national administrators of the system within NDTP who have ‘super user’ rights to oversee all other database users, to provide a help desk function to DIME users and to run statistical reports at a national level. Your current employer will have access to your account for 60 days post employment to allow them add any residual documents after you have moved to your next post. Details regarding the purpose and use of the information collected are outlined in the document entitled Personal Information & Documentation on DIME-NER, this is available in the following location on the NDTP website http://bit.ly/2oAqOMw.

Your NER Portal is secure and protected by a Secure Socket Layer (SSL) certificate. You will notice the browser displays a padlock symbol which means there is a secure connection, data transferred over the internet is encrypted and not visible to third parties. This technology is used for example by Banks for Internet Banking/Credit Card transactions.

NDTP reserves the right to remove access to the NER portal, either generally, or specifically, at any time at its sole discretion for improper use of the system, e.g. uploading inappropriate images etc. In the event of this happening you are entitled to request a copy of your personal data from NDTP, in line with the Data Protection Act 1998 and the Data Protection (Amendment) Act 2003.

The email address provided by you when creating your NER account will be used by the Employer’s HR Departments with access to your account and NDTP for correspondence purposes. Your email address will not be provided to a third party.

Please note the following terms & conditions, which you must agree to before you register to use the NER.

1. You must use a secure password to create an NER account upon initial registration. It is your responsibility to maintain the confidentiality and integrity of your account and password. You should never allow an internet browser to save your password on a public computer.
2. Following a period of 365 days inactivity, an NER account will automatically deactivate. The account may be reactivated by an employer if required. Data will be retained in accordance with the HSE Standards and Recommended Practices for Healthcare Records Management.
3. You are responsible for ensuring that the details you provide are accurate. You are required to complete your Hire Form and upload requested documents. The information which you enter and upload on the NER forms part of your Hire Form, and by registering you are giving the participating employer permission to verify the details (including but not limited to qualifications) that you have provided against records held by:
  • the Medical Council of Ireland, or any similar medical registration body abroad;
  • any academic institution; and
  • any previous employers, whether in Ireland or abroad
4. It remains at all times your personal responsibility to update the information on your NER and keep your NER current and up to date, e.g. change of address etc.
5. The requirement to update your NER does not absolve you of the obligation to personally notify your employer’s HR Department of any information that may be material to your fitness to practice, or may otherwise impact on the participating employer’s reputation or insurance status including:
  • medical council referrals in any juristriction;
  • Garda investigation, criminal proceedings whether pending or concluded, etc. in any juristriction
  • any other details which may impact on your fitness to practice
6. By registering your details you are consenting to the maintenance of an NER related to your employment for use by each of your participating employers. Your NER will therefore be used, and should be viewed by you as an electronic version of your pre-employment documentation. You are therefore consenting to the full transfer of that file amongst participating employers as you rotate, including documents uploaded by your employer, e.g. Garda Vetting etc.
7. Your salary, emoluments and other expenses will be paid into the bank account that is nominated by you. It is your responsibility to keep these particulars up to date. By registering your details you are also:
  • Authorising the participating employers to pay all future salary payments direct to the account details outlined provided by you.
  • Authorising the participating employers to request verification of service details with any previous Public Sector Employer.
8. Occupational Health Requirements
 
You are required to:
  • Complete your Pre Placement Health Assessment Form (PPHA)
  • Upload Immunisation status details including Evidence of EPP (exposure prone procedure) clearance where required
You are responsible for ensuring that the details you provide are accurate and correct to the best of your knowledge.
 
Medical Records must not be uploaded onto the DIME system.
 
By uploading your Pre Placement Health Assessment Form and related documents you are consenting to the transfer of your PPHA form and related uploaded documents to your current employer’s Occupational Health Department and any future employer’s Occupational Health Department when you have been matched to your next rotation. The national administrators of the system within NDTP have ‘super user’ rights to oversee all other database users, to provide a help desk function to Occupational Health DIME users and to run statistically reports at a national level. Your current employer’s Occupational Health Department will have access to your account for 60 days post employment, to allow them add any residual documents after you have moved to your next post.
 
Your HR department will not have access to any documents uploaded related to Occupational Health such as your, PPHA or vaccination records.
9. This site uses cookies; no confidential information is stored in these cookies. By accepting these terms & conditions of service you are consenting to the use of cookies.

PRE-REGISTRATION DECLARATION AND ACCEPTANCE

(i) I hereby declare that all the information furnished on this NER portal account is true, and that I am aware of the qualifications and requirements for this position. I understand that I may be required to submit documentary evidence in support of any qualifications / experience provided by me in my NER portal account.
(ii) I declare that I am not the subject of any investigation by any medical registration body in any jurisdiction, with regard to my medical practice or conduct as a practitioner. I have not been suspended from registration by any medical registration body in any jurisdiction in the last 10 years, nor am I the subject of any current suspension.
(iii) I accept and confirm the entitlement of the participating employer(s) to reject my NER account or, to terminate my employment (in the event of a contract of employment having been entered into), if I have made any false statement or misrepresentations or concealed information relevant to my NER account. I understand that if any of the details provided are found to be false or inaccurate in any way, action may be taken to withdraw the offer of employment or invoke the disciplinary process.
(iv) I understand that the NER terms & conditions are accepted by me once and remain enforceable for the duration that I hold an NER account. I understand that if there are amendments to these terms and conditions that I will be notified and required to review and accept same prior to continuing to use the system.