National Employment Record
Terms & Conditions of Service
Welcome to your personal National Employment Record (NER).
The purpose of the NER is to facilitate NCHDs
to rotate between participating employers within the HSE/Voluntary Hospitals/Section 38/39 Agencies and
Private Hospitals who employ NCHDs on training schemes, without the requirement for repetition of
pre-employment paperwork. Your NER will only be visible to
your current employer’s HR Department or
equivalent (hereafter known as the employer's HR Department), your future employer’s HR Department when you have been matched to your next rotation
and the national administrators of the system within NDTP who have ‘super user’ rights to oversee all
other database users, to provide a help desk function to DIME users and to run statistical reports
at a national level. Your current employer will have access to your account for 60 days post employment
to allow them add any residual documents after you have moved to your next post. Details regarding the
purpose and use of the information collected are outlined in the document entitled Personal Information
& Documentation on DIME-NER, this is available in the following location on the NDTP website
Your NER Portal is secure and protected by a Secure Socket Layer (SSL) certificate. You will
notice the browser displays a padlock symbol which means there is a secure connection, data transferred
over the internet is encrypted and not visible to third parties. This technology is used for example
by Banks for Internet Banking/Credit Card transactions.
NDTP reserves the right to remove access to the NER portal, either generally, or specifically,
at any time at its sole discretion for improper use of the system, e.g. uploading inappropriate
images etc. In the event of this happening you are entitled to request a copy of your personal data
from NDTP, in line with the Data Protection Act 1998 and the Data Protection (Amendment) Act 2003.
The email address provided by you when creating your NER account will be used by the Employer’s
HR Departments with access to your account and NDTP for correspondence purposes.
Your email address will not be provided to a third party.
Please note the following terms & conditions, which you must agree to before you register to use the
1. You must use a secure password to create an NER account upon
initial registration. It is your responsibility to maintain the confidentiality and integrity of
your account and password. You should never allow an internet browser to save your password on a
2. Following a period of 365 days inactivity,
an NER account will automatically deactivate. The account may be reactivated by an employer
if required. Data will be retained in accordance with the HSE Standards and Recommended Practices
for Healthcare Records Management.
You are responsible for ensuring that the details
you provide are accurate. You are required to complete your Hire Form and upload requested documents.
The information which you enter and upload on the NER
forms part of your Hire Form, and by
registering you are giving the participating employer permission to verify the details (including
but not limited to qualifications) that you have provided against records held by:
- the Medical Council of Ireland, or any similar medical registration body abroad;
- any academic institution; and
- any previous employers, whether in Ireland or abroad
4. It remains at all times your personal
responsibility to update the information on your NER and
keep your NER current and up to date, e.g. change of address etc.
The requirement to update your NER
does not absolve you of the obligation to personally
notify your employer’s HR Department of any information that may be material to your fitness to
practice, or may otherwise impact on the participating employer’s reputation or insurance status
- medical council referrals in any juristriction;
- Garda investigation, criminal proceedings whether pending or concluded, etc. in any
- any other details which may impact on your fitness to practice
6. By registering your details you are consenting to
the maintenance of an NER related to your
employment for use by each of your participating employers. Your NER will therefore be used,
and should be viewed by you as an electronic version of your pre-employment documentation.
You are therefore consenting to the full transfer of that file amongst participating employers as
you rotate, including documents uploaded by your employer, e.g. Garda Vetting etc.
Your salary, emoluments and other expenses will be paid into the bank account that is
nominated by you. It is your responsibility to keep these particulars up to date. By registering
your details you are also:
- Authorising the participating employers to pay all future salary payments direct to the account
details outlined provided by you.
Authorising the participating employers to request verification of service details with any
previous Public Sector Employer.
Occupational Health Requirements
You are required to:
- Complete your Pre Placement Health Assessment Form (PPHA)
- Upload Immunisation status details including Evidence of EPP (exposure prone procedure)
clearance where required
You are responsible for ensuring that the details you provide are accurate and correct to the best
of your knowledge.
Medical Records must not
be uploaded onto the DIME system.
By uploading your Pre Placement Health Assessment Form and related documents you are
consenting to the transfer of your
PPHA form and related uploaded documents
your current employer’s Occupational Health Department and any future employer’s
Occupational Health Department when you have been matched to your next rotation. The
national administrators of the system within NDTP have ‘super user’ rights to oversee all other
database users, to provide a help desk function to Occupational Health DIME users and to run
statistically reports at a national level. Your current employer’s Occupational Health Department
will have access to your account for 60 days post employment, to allow them add any residual
documents after you have moved to your next post.
Your HR department will not have access to any documents uploaded related to
Occupational Health such as your, PPHA or vaccination records.
information is stored in these cookies. By accepting
PRE-REGISTRATION DECLARATION AND ACCEPTANCE
(i) I hereby declare that all the information furnished on this NER portal account is true, and that I
am aware of the qualifications and requirements for this position. I understand that I may be
required to submit documentary evidence in support of any qualifications / experience provided
by me in my NER portal account.
(ii) I declare that I am not the subject of any investigation by any medical registration body in any
jurisdiction, with regard to my medical practice or conduct as a practitioner. I have not been
suspended from registration by any medical registration body in any jurisdiction in the last 10
years, nor am I the subject of any current suspension.
(iii) I accept and confirm the entitlement of the participating employer(s) to reject my NER
account or, to terminate my employment (in the event of a contract of employment having been
entered into), if I have made any false statement or misrepresentations or concealed information
relevant to my NER account. I understand that if any of the details provided are found to be false
or inaccurate in any way, action may be taken to withdraw the offer of employment or invoke the
(iv) I understand that the NER terms & conditions are accepted by me once and remain
enforceable for the duration that I hold an NER account. I understand that if there are
amendments to these terms and conditions that I will be notified and required to review and
accept same prior to continuing to use the system.